PROACTIVE DISCLOSURE OF INFORMATION U/S 4(1) OF THE RIGHT TO INFORMATION ACT, 2005

Organization, Functions and Duties

Administrative Training Institute (ATI), Salt Lake City, West Bengal is the premier training Institute of the State under Personnel and Administrative Reforms Department of Government of West Bengal. Its principal function is to conduct training programmes for all levels of officers and staff of different Secretariat Departments, Directorates and other offices of the Government. The Institute also conducts training programmes for urban local bodies, panchayats and non-government organizations in relevant areas from time to time. In addition to induction level and functional training for government officials, the Institute also conducts training programmes in financial management, economic development, trainer development and information technology. Disaster Management Centre Urban Management Centre are two specialized units of ATI which conduct training progrmmes, research and studies relating to various aspects of disaster management and urban management respectively.

 ATI also takes up projects for capacity building and training. Three projects named ‘Capactiy Buidling for Poverty reduction (Training Interventions), ‘Training for All’ and ‘Strengthening capacity building & awareness generation for effective Implementation of RTI Act,2005’ are  currently in progress. ATI conducts on an average more than 150 training programmes annually. Details of the training programme are available in the annual training calendar. In addition, programmes sponsored by different government and non-government organizations are held from time to time on relevant topics. ATI also develops training materials, training films, case studies and monographs. Apart from State budget, funds are provided by Government of India for the training programmes sponsored by Department of Personnel and Training (DOPT).

ATI has a library having nearly 20000 books and also important journals in relevant subjects.

The training programmes are mostly residential. ATI has a hostel with 104 rooms for single accommodation with common bathroom for two rooms. Another hostel building of similar capacity is under construction. The Institute has a guest house and quarters for officers and staff.

ATI has eleven Regional Training Centres (RTCs) at Paschim Medinipur, Burdwan, North 24-parganas, Jalpaiguri, Darjeeling, Malda, Murshidabad, Nadia, Bankura, Birbhum and Purba Medinipur districts. Two more RTCs have been sanctioned for Purulia and Coochbehar. Training programmes are conducted at RTCs under the supervision of the District Magistrates for government officials working in the district.

The powers and duties of its officers and employees

                 The present work distribution among the ATI faculty is as follows, subject to overall supervision of the Director.  In addition to the specified duties as detailed below, the officers will perform other duties as may be assigned by the Director from time to time. All the officers will also remain involved in designing, conducting and evaluating the assigned training programmes.

The procedure followed in the decision making process, including channels of supervision and accountability

The ultimate decision making authority in the Institute in any matter relating to training and administration is the Director of the Institute and in discharging his functions he is assisted by the Additional Director, four Joint Directors, one Deputy Director and the Professor, NDM and the Professor, UMC in respect of NDM and UMC matters respectively. These officers discharge their responsibilities according to the allocation of work made by the Director whose approval is required in all important financial and policy matters.

As a regional office under the Department of Personnel and Administrative Reforms Department of the State Government, ATI is functions under the administrative control of that Department of the Government.

The norms set by it for discharge of its functions

For the discharge of its functions, the Institute follows the norms and procedures of the State Government as are contained in the Service Rules, Financial Rules, Codes and Manuals of the Government applicable to all offices, Departments and Directorates under it. The Disaster management Centre and the Urban Management Centre function according to the guidelines of National Centre for Disaster Management and Housing and Urban Development Corporation respectively.

For conduct of training, at the end of each financial year request letters are issued to all Secretariat Departments and Directorate offices thereunder to indicate their requirement of training, levels of officials to be trained and after holding meetings with the representatives of such Departments and Directorates and other offices a consolidated training Calendar for the next year is prepared and published. Apart from this, specialized training programmes in relevant areas as well as training programmes sponsored by Government of India are conducted according to availability of funds and training needs identified.

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

As regards rules, regulations, instructions, manuals and records, the existing legislations, executive instructions and orders applicable to all regular Government establishments are similarly and equally applicable to ATI, West Bengal for discharge of its executive functions and duties.

The records mainly include files relating to training programmes already conducted, training manuals published by ATI itself or received from other sources, training films,  and books, files on administrative matters including accounts and electronically stored materials in hard-disks, CDs, floppy disks etc.

A statement of the categories of documents that are held by it or under its control

The documents held by ATI, West Bengal or under its control include files and electronically stored materials relating to training matters, administrative, financial and account matters, pay and allowances and other service matters concerning all officers and staff. The ATI Library has about 15,000 books besides several journals, periodicals and newspapers. ATI has published several books, monographs, training manuals and training films and reprinted some government manuals. It also publishes a newsletter regularly.

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

The training calendar of ATI is prepared after consulting all government departments in a meeting held every year. Training needs assessment of different user departments are held from time to time as part of training and capacity building projects. At present there is no special arrangement for consultation with the public. A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. There are some internal committees of officers and faculty are constituted from time to time for specific purposes like implementation of projects, preparation of training modules and case studies, evaluation of tenders etc. The meetings of such committees are not open to the public, but minutes of such meetings may be made accessible for the public as per provision of RTI Act, 2005.

A directory of its officers and employees & the monthly remuneration received by each including the system of compensation as provided in its regulations

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

1. Budget allotted to ATI, West Bengal during the financial year 2009-10 upto the month of December,2009 & Expenditure till 31.12.09
2. Fund placed at the disposal of the District Magistrates for conduct of training and maintenance of RTCs during the year upto the last quarter of 2009-10

EQUIPMENT SUPPORT @ Rs.1080500/- only has been provided to the following newly set up RTCs during this financial year-

1. COOCHBEHAR  

2.  NADIA

3.  PURULIA

4.  PURBA MEDINIPUR.

• Training For All- Rs. 2 Lakhs in the year 08-09 to the DM, Nadia
• RTI: Rs 90,000/- in the year 09-10 (Purba Medinipur: Rs20000/-, Malda, Nadia, Birbhum, Bardhaman, Jalpaiguri, Dakshin Dinajpur & Murshidabad each Rs.10000/-) for conduct of Training of Officials on RTI Act,2005. (upto 31.12.2009)
• CBPR: Rs. 9lakhs for North 24 Parganas & Rs.3 Lakhs for Burdwan district in the year 08-09

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries
of such programmes

There are no subsidy programmes executed by the ATI, West Bengal at present.

Particulars of recipients of concessions, permits or authorizations granted by it

There are no concessions, permits or authorizations granted by ATI, West Bengal at present.

Details in respect of the information, available to or held by it, reduced in an electronic form

Information relating to training, such as, annual training calendar, training evaluation reports, profile of trainees, course modules, some of the training materials, some of the documents and correspondences, pay bills, payment details in respect of officers and employees are maintained in electronic form.

The particulars of facilities available to citizens for obtaining information, including the working hours of a library and reading room, if maintained for public use

General information about the Institute may be obtained from the Reception desk which functions during office hours. ATI has a web site which gives a wide range of information about its activities and contact details including facility for contacting through e-mail. The Library of ATI is for use by faculty, trainees and staff only.

The names, designations and other particulars of the Public Information Officers

Sri Supriya Ghosal, WBCS (Executive), Deputy Director (Administration) is designated as the State Public Information Officer (SPIO) for Administrative Training Institute.